Document Request Form
Need a document from the University?
- PLACE AN ORDER
- If you are a JU MC SME Graduate or a former Student, click on the ACTIVATION LINK sent to your email account.
- Receive an automated receipt confirmation from the University.
- Wait 3-10 business days.
- Receive a completion confirmation.*
- Collect the document (if you chose that option).
Note:
- If you requested the document(s) in a digital format, it/ they will be uploaded to OneDrive. Active students will be able to access it via their profile (instructions here), and JU MC SME graduates and former students will receive a link to a OneDrive folder on the email they used when placing the request via DRF.
- Due to the personal data protection act, we cannot send any documents via email. The only exception to that will be cases where the document(s) must be emailed directly to a third party that is an institution or represents one. No documents will be sent to private persons.
- Collecting the documents in person is still discouraged. If, however, it is indispensable, please schedule a visit to collect the document(s).
How does DRF work?
Document Request Form is a tool devised to facilitate Students and Graduates in obtaining the required paperwork from the university administration, and the School Office in providing a swift and appropriate service to that end.
Any and all official JU MC SME documents need to be ordered via DRF. Requests via e-mail or telephone will be disregarded. If you need a document from the University, place an order by filling out the DRF. If you are a JU MC SME Graduate or a former student, you will need to verify your email by clicking on the activation link sent to your email address within 72 hours of initiating the request. Upon email verification, an automated confirmation with the request reference number will be sent to the same e-mail address.
The standard processing time is 3 to 10 business days. The period may be extended in holiday seasons. There is no fee for issuing the document/s.
Once your request has been successfully processed, you will receive a confirmation of completion to the same e-mail address as before. As per the instruction provided by you on the form, the documents will either be available for collecting or will have been sent to the address you provided on the form (unless it is a private address in Kraków, in which case the documents will be available in the School Office for collecting).
Documents can be collected at the School Office, Room no. 113, Monday – Friday, 8 am – 4 pm (except Thursdays).
*Should you not receive confirmation of completion of the request within the given timeframe, please check your spam folder for the message. If no message is found, please contact the School Office for feedback.
Please note that the request will NOT be processed IF any of the information provided on the form is at variance with the information on your file at the School Office.
If your request cannot be completed for other reasons, you will receive an e-mail informing you that it has been deleted and why. Should that happen, please place a new request, amending the problem named in the e-mail.
Uncollected documents are destroyed after two months of the issue date.
Documents are NOT mailed to private addresses, unless abroad.
Digital copies (PDF format) are e-mailed to institutions only.
Available documents
The standard documents issued by the University available for order via the Document Request Form are:
| Type of document | Format | Use | Notes |
| Official transcript | a print-out of academic record on an official copy-secured paper, bearing University seal and Dean’s signature and placed in an envelope sealed on the back | formal purposes | information on GPA is only included on Student’s request expressed in the comment section of the DRF |
| Standard letter of good standing | a letter on JU MC SME letterhead, signed by the Dean. It confirms an individual’s student status and good academic standing. It includes information on the Student’s year of study, program, and anticipated graduation date | whenever one needs to present a confirmation of student status at JU MC SME to other entities |
This is NOT a letter of recommendation. Such a document is prepared by teachers/ supervisors, whom students need to approach individually and ask for one |
| Expanded letter of good standing |
a letter including all the information of the standard letter of good standing, plus additional information as specified by the Student in the DRF comment section | whenever one needs to present a confirmation of student status at JU MC SME to other entities |
examples of additional information which can be included in the letter: the language of instruction, tuition fee payment status, the current semester of studies, mode of studies |
| Letter for legalization of stay |
a letter on JU MC SME letterhead, signed by the Dean; issued in Polish. It contains the Student’s personal information such as full name and surname, date and place of birth, citizenship, passport number, and passport issuing body. It also lists the enrollment date, anticipated graduation date, program and year of study, and information on the amount of tuition fee paid by the Student | applications for a visa or temporary stay card |
The letter is valid for one month from the date of issue |
| Summer clerkship letter | a letter on JU MC SME letterhead, signed by a School Office staff member, containing the Student’s name and surname, and year and program of study. It confirms the requirement of completion of summer clerkship as part of the curriculum. It is issued along with an outline of the clerkship and the Summer Clerkship Completion Form (both also available for downloading). | applications for Summer Clerkship outside of the JU MC SME | |
| Other | If the document you need fits none of the above categories, describe it here. Please indicate the purpose and the required format of the document |
Personal Details Protection
Because of the General Data Protection Regulation (Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC), the release of personal data to any third party requires written consent from the interested party (i.e. the person making the request).
The consent may be provided by filling out the PERSONAL DETAILS RELEASE CONSENT FORM and delivering it to the School Office either in person, by post or email as a scan (PDF files only) providing the DRF no. in the title of the message.
